Supporting the United Nations 2030 Agenda for Sustainable Development through Climate-Resilient Housing Community Development.

I Jose Cruz Agundiz Villela; writing to you on behalf of Agundiz Design S.C., a Mexican Civil Society Organization dedicated to ending the roots of poverty through innovative, climate-change Housing Community Resilient ( Vivienda Comunitaria Resiliente) development. We are reaching out to explore strategic collaboration opportunities with your esteemed organization to advance sustainable infrastructure, public health, and climate adaptation in North America

Subject: Institutional Proposal and Organizational Capability Portfolio – Action Together: Housing Community Resilient Thermoblock -ThermoHome Initiative aline with Agenda 2030.

Dear Humanity Resilience Internacional-Partnership Officer, Charitable Organization

Agundiz Design S.C. respectfully submits this Institutional Proposal and Organizational Capability Portfolio for your consideration.

Since the initial development of the Action Together concept, Agundiz Design S.C. has undertaken a more comprehensive evaluation of the housing, environmental, climate, public health, infrastructure, and socioeconomic conditions affecting vulnerable communities in Ciudad Fernández, San Luis Potosí, Mexico. This assessment, supported by available municipal planning information, demographic data, climate resilience considerations, and technical engineering analysis, enabled the organization to define a more comprehensive implementation framework that reflects the actual scale of the community’s long-term development needs.

As a result of this evaluation, the original concept has evolved into the Action Together – Community Resilient, Vivienda Comunitaria Resiliente.ThermoHome Initiative, a long-term sustainable development program proposing the establishment of 25 Community Resilient Developments, comprising 2,500 climate-resilient ThermoHomes by 2030.

Core Initiatives and Technology

ThermoHome & ThermoBlock: The project utilizes a proprietary, patent-eligible “R-14 ThermoBlock” technology. This interlocking, mortarless construction system is designed for rapid assembly—allowing a home to be built in just six days.

Climate Resilience: The system acts as a “thermal envelope,” maintaining indoor temperatures between 22°C and 26°C even when external temperatures reach 50°C. It is designed to be mold-proof, seismic-resistant, and significantly more energy-efficient than traditional social housing.

Chapter 1 – Governance Principles

1.1 Purpose

Agundiz Design S.C. is committed to maintaining the highest standards of governance, accountability, integrity, and transparency in all humanitarian, environmental, and community development activities.

The organization's governance framework is designed to ensure responsible leadership, ethical decision-making, effective risk management, sound financial stewardship, and continuous improvement while advancing its mission to develop resilient, climate-adaptive housing solutions for vulnerable communities.

The Governance Framework has been developed in accordance with applicable Mexican laws and regulations and is informed by internationally recognized good governance practices, adapted to the legal structure, mission, and operational model of Agundiz Design S.C.

1.2 Governance Principles

The governance framework is guided by the following principles:

Principle 1 – Legal Compliance and Institutional Responsibility

The organization operates in accordance with all applicable laws, regulations, contractual obligations, and internal policies. Governance bodies are responsible for ensuring legal compliance, ethical conduct, and institutional accountability.

Principle 2 – Mission and Public Benefit

All decisions, programs, investments, and partnerships shall support the organization's humanitarian mission and contribute to measurable public benefit, sustainable development, and community resilience.

Principle 3 – Leadership

Leadership shall provide strategic direction, promote innovation, encourage responsible management, and ensure that organizational objectives are pursued with integrity and professionalism.

Principle 4 – Ethics, Integrity and Organizational Culture

The organization promotes honesty, transparency, fairness, respect for human rights, accountability, and zero tolerance for corruption, fraud, discrimination, harassment, exploitation, or abuse.

Principle 5 – Responsible Decision-Making

Governance decisions shall be transparent, evidence-based, well documented, and made in the best interests of the organization, its beneficiaries, partners, employees, volunteers, and stakeholders.

Principle 6 – Governance Effectiveness

The governing body shall maintain the knowledge, experience, diversity of perspectives, and commitment necessary to provide effective oversight, evaluate organizational performance, and support continuous improvement.

Principle 7 – Equality, Diversity and Inclusion

Agundiz Design S.C. is committed to equal opportunity, non-discrimination, inclusive participation, and respect for the dignity and rights of every individual regardless of gender, age, disability, ethnicity, religion, nationality, or socioeconomic status.

Principle 8 – Stewardship of Resources and Risk Management

The organization shall manage financial, human, technical, environmental, and physical resources responsibly while maintaining effective systems for internal control, financial accountability, environmental protection, risk management, and long-term organizational sustainability.

1.3 Implementation

These Governance Principles establish the foundation of the governance system of Agundiz Design S.C. They are implemented through the organization's Governance Manual, Code of Ethics, operational policies, financial controls, risk management procedures, health and safety standards, environmental policies, construction quality requirements, and monitoring, evaluation, accountability, and learning (MEAL) framework.

Chapter 2 – Governance Structure and Responsibilities

2.1 Purpose

This chapter defines the governance structure of Agundiz Design S.C. and establishes the responsibilities, authority, and accountability of its governing and management bodies. The governance structure is designed to ensure transparent leadership, sound decision-making, effective oversight, and responsible stewardship of organizational resources.

2.2 Governance Structure

The governance of Agundiz Design S.C. consists of the following components:

Governing Body
Executive Management
Technical and Program Management
Financial Management
Project Teams
Employees and Volunteers
External Advisors and Strategic Partners (when appointed)

Each component operates within clearly defined roles and responsibilities while supporting the organization's humanitarian mission.

2.3 Responsibilities of the Governing Body

The Governing Body is responsible for:

Providing strategic direction.
Protecting the organization's mission and values.
Approving major policies and organizational plans.
Overseeing financial accountability.
Monitoring organizational performance.
Managing institutional risks.
Promoting ethical conduct and transparency.
Ensuring compliance with applicable laws and regulations.

2.4 Executive Management

Executive Management is responsible for implementing the strategic direction established by the Governing Body through:

Operational leadership.
Program implementation.
Human resource management.
Financial administration.
Partnership development.
Monitoring organizational performance.
Reporting to the Governing Body.

2.5 Accountability

Every person acting on behalf of Agundiz Design S.C. is accountable for:

Acting ethically and professionally.
Complying with organizational policies.
Protecting organizational assets.
Respecting beneficiaries and communities.
Reporting risks, misconduct, or conflicts of interest.
Supporting transparency and continuous improvement.

2.6 Transparency

Agundiz Design S.C. is committed to transparent governance through:

Accurate financial reporting.
Responsible management of resources.
Clear documentation of decisions.
Ethical procurement practices.
Monitoring and evaluation.
Stakeholder engagement.
Compliance with donor and legal reporting requirements.

2.7 Continuous Improvement

The organization shall periodically review its governance framework, policies, procedures, and operational practices to strengthen effectiveness, improve accountability, incorporate lessons learned, and respond to emerging humanitarian, environmental, and organizational challenges.

Chapter 3 – Governance Policy Framework

3.1 Purpose

The Governance Policy Framework establishes the system of policies, standards, procedures, and internal controls that guide the operations of Agundiz Design S.C. These policies support the organization's governance principles and ensure that all activities are conducted with integrity, accountability, transparency, efficiency, and respect for human rights.

3.2 Policy Framework

The policy framework is organized into the following categories:

A. Governance and Ethics

Governance Policy
Code of Ethics and Conduct
Conflict of Interest Policy
Anti-Corruption and Anti-Fraud Policy
Whistleblowing and Complaints Policy

B. Human Rights and Safeguarding

Human Rights Policy
Child Safeguarding Policy
Protection from Sexual Exploitation, Abuse and Harassment (PSEAH) Policy
Equality, Diversity and Inclusion Policy

C. Financial and Administrative Management

Financial Management Policy
Procurement Policy
Asset Management Policy
Internal Control Policy
Record Retention and Document Management Policy

D. Risk Management and Compliance

Enterprise Risk Management Policy
Legal and Regulatory Compliance Policy
Business Continuity and Emergency Preparedness Policy
Data Protection and Confidentiality Policy

E. Program and Operational Management

Project Management Policy
Monitoring, Evaluation, Accountability and Learning (MEAL) Policy
Partnership and Stakeholder Engagement Policy
Community Participation Policy

F. Technical and Environmental Standards

Construction Quality Assurance Policy
Occupational Health and Safety Policy
ThermoBlock® Climate-Controlled Healthy Buildings Policy
Environmental and Climate Policy
Water, Sanitation and Hygiene (WASH) Policy
Renewable Energy and Resource Efficiency Policy

G. Human Resources

Human Resources Policy
Volunteer Management Policy
Training and Capacity Development Policy
Performance Management Policy

3.3 Policy Approval and Review

All organizational policies shall be formally approved by the appropriate governing authority and reviewed periodically to ensure continued effectiveness, legal compliance, alignment with international good practices, and consistency with the mission of Agundiz Design S.C.

3.4 Policy Compliance

Compliance with organizational policies is mandatory for directors, managers, employees, consultants, contractors, volunteers, and any individual acting on behalf of Agundiz Design S.C. Failure to comply may result in corrective or disciplinary action in accordance with applicable procedures.

3.5 Continuous Improvement

The policy framework shall be updated as necessary to reflect organizational growth, lessons learned, changes in legislation, advances in construction technology, environmental best practices, and evolving humanitarian standards.

3.6 Application of the Governance Framework

Agundiz Design S.C. applies its Governance Framework in a manner that is proportionate to its organizational structure, legal status, operational activities, and stage of institutional development.

The organization is guided by internationally recognized principles of good governance and seeks to implement those principles through its own policies, procedures, and management systems.

Where a governance practice is not directly applicable because of the organization's legal structure, operational model, or humanitarian activities, Agundiz Design S.C. shall adopt an alternative approach that achieves the same objectives of accountability, transparency, ethical leadership, responsible stewardship, and effective oversight.

The Governance Framework shall be reviewed periodically to reflect organizational growth, operational experience, legal requirements, emerging risks, and evolving international good practices. Any significant adaptations shall be documented and supported by a clear rationale to ensure continued transparency and accountability.

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